Instructions: Share screen in Hopin

Share a video in a roundtable or on mainstage

1. Separate video (with sound) via YouTube:

  • Preference for a roundtable session
  • Have the YouTube link easily available
  • When you have shared your audio and video on mainstage/round table session and are visible to visitors, do the following:
    • Click on the 1st and 2nd icon at the bottom of your screen (camera and microphone), on the icon at the bottom of your screen. (turning them off)
    • Click on the 3rd icon at the bottom of your screen (play button)
    • A small screen will pop up, paste the full YouTube link in here.
    • Click on ‘Share Video’, it will start immediately.
    • To stop sharing the video: click on the playbutton again (3th icon)
    • Pay attention: If the session is being recorded, this YouTube video will not be in that recording. If you do want that, follow point ‘2’ instead.

2. Separate video (with sound) via YouTube/Vimeo:

  • Preference for mainstage or vendor booth
  • 2nd choice for roundtables
  • Use the browser Google Chrome
  • Prepare the YouTube/Vimeo video in a new tab (set it to full view)
  • When you have shared your audio and video on mainstage/round table session and are visible to visitors, do the following:
    • Click on the 1st and 2nd icon at the bottom of your screen (camera and microphone), on the icon at the bottom of your screen. (turning them off)
    • Click on the 4th icon at the bottom of your screen (screen with red line through it).
    • Click on ‘Chrome tab’
    • Click on ‘share audio’ in the lower left corner (when there is also audio in the video)
    • Click on the YouTube tab you want to use
    • Click on ‘Share’
    • Click on play and visitors can now see and hear the video

3. Separate video (with sound) via a file on your laptop:

  • Only when option 1 and 2 do not work out, this will affect the quality of the video.
  • Use the browser Google Chrome
  • Open the file on your laptop
  • When you have shared your audio and video on mainstage/round table session and are visible to visitors, do the following:
    • Click on the 4th icon at the bottom of your screen (screen with red line through it)
    • Click on ‘Your full screen
    • Click on ‘share audio’ in the lower left corner (when there is also audio in the video)
    • Click on the displayed screen (a blue border will appear around it)
    • Click on ‘Share’
    • Visitors can now see and hear the video
  • Note: you will see your full screen, so don’t click away from what you want to show to the visitors. If you click to another page, viewers will be able to see/follow that page and they won’t see your video anymore.

Share your presentation in a round table session or at mainstage:

4. Share a presentation (and a video):

  • Don’t paste videos in a presentation, you have to show it separately from your presentation.
  • Use the browser Google Chrome
  • Open the presentation on your laptop
  • If required: Prepare the video you want to show in between presentations.
    • OR: Have the YouTube link easily available.
    • OR: Youtube/Vimeo: in a new Chrome tab
    • OR: Open a separate file on your laptop in advance
  • When you have shared your audio and video in mainstage/round table session and are visible to visitors, do the following:
    • Click on the 3rd icon at the bottom of your screen (screen with red line through it)
    • Click on ‘App window’
    • Click on the correct presentation
    • Click on ‘Share’
    • Visitors can now see the presentation
  • If you want to see what the visitor sees now, click on ‘ALT’ (contain) + ‘TAB’ (1x click).
    • Make sure you test this shortcut first. You can do this at all times on your laptop if you have multiple screens open. Give it a try. If you click the ‘TAB’ more often, you will also see that you can go to the next screens.
    • If you have to click through to your presentation but are now looking at the Hopin screen, go via ‘ALT’ (hold) + ‘TAB’ (click once) to your presentation and click with your mouse (or ‘spacebar’) the presentation 1 slide further.
    • If you haven’t mastered the shortcut key ‘ALT’ (content) + ‘TAB’ (1x click), you better keep your presentation in front of you and not go to Hopin.
  • If required: When you need to show a video in between, click ‘stop sharing’.
  • Then follow the points in italics under points 1 or 2 or 3.
  • When the video ends and you want to share your presentation again: click on ‘stop sharing’.
  • Then follow the points in italics under point 4 again to continue your presentation.

In general:

5. Note: If Google Chrome doesn’t work for you, but only Firefox

  • Test well in advance or screen sharing via above steps succeeds
  • If not: Make sure someone else shares the screen for you