When you have shared your audio and video on mainstage/round table session and are visible to visitors, do the following:
Click on the 1st and 2nd icon at the bottom of your screen (camera and microphone), on the icon at the bottom of your screen. (turning them off)
Click on the 3rd icon at the bottom of your screen (play button)
A small screen will pop up, paste the full YouTube link in here.
Click on ‘Share Video’, it will start immediately.
To stop sharing the video: click on the playbutton again (3th icon)
Pay attention: If the session is being recorded, this YouTube video will not be in that recording. If you do want that, follow point ‘2’ instead.
2. Separate video (with sound) via YouTube/Vimeo:
Preference for mainstage or vendor booth
2nd choice for roundtables
Use the browser Google Chrome
Prepare the YouTube/Vimeo video in a new tab (set it to full view)
When you have shared your audio and video on mainstage/round table session and are visible to visitors, do the following:
Click on the 1st and 2nd icon at the bottom of your screen (camera and microphone), on the icon at the bottom of your screen. (turning them off)
Click on the 4th icon at the bottom of your screen (screen with red line through it).
Click on ‘Chrome tab’
Click on ‘share audio’ in the lower left corner (when there is also audio in the video)
Click on the YouTube tab you want to use
Click on ‘Share’
Click on play and visitors can now see and hear the video
3. Separate video (with sound) via a file on your laptop:
Only when option 1 and 2 do not work out, this will affect the quality of the video.
Use the browser Google Chrome
Open the file on your laptop
When you have shared your audio and video on mainstage/round table session and are visible to visitors, do the following:
Click on the 4th icon at the bottom of your screen (screen with red line through it)
Click on ‘Your full screen
Click on ‘share audio’ in the lower left corner (when there is also audio in the video)
Click on the displayed screen (a blue border will appear around it)
Click on ‘Share’
Visitors can now see and hear the video
Note: you will see your full screen, so don’t click away from what you want to show to the visitors. If you click to another page, viewers will be able to see/follow that page and they won’t see your video anymore.
Share your presentation in a round table session or at mainstage:
4. Share a presentation (and a video):
Don’t paste videos in a presentation, you have to show it separately from your presentation.
Use the browser Google Chrome
Open the presentation on your laptop
If required: Prepare the video you want to show in between presentations.
OR: Have the YouTube link easily available.
OR: Youtube/Vimeo: in a new Chrome tab
OR: Open a separate file on your laptop in advance
When you have shared your audio and video in mainstage/round table session and are visible to visitors, do the following:
Click on the 3rd icon at the bottom of your screen (screen with red line through it)
Click on ‘App window’
Click on the correct presentation
Click on ‘Share’
Visitors can now see the presentation
If you want to see what the visitor sees now, click on ‘ALT’ (contain) + ‘TAB’ (1x click).
Make sure you test this shortcut first. You can do this at all times on your laptop if you have multiple screens open. Give it a try. If you click the ‘TAB’ more often, you will also see that you can go to the next screens.
If you have to click through to your presentation but are now looking at the Hopin screen, go via ‘ALT’ (hold) + ‘TAB’ (click once) to your presentation and click with your mouse (or ‘spacebar’) the presentation 1 slide further.
If you haven’t mastered the shortcut key ‘ALT’ (content) + ‘TAB’ (1x click), you better keep your presentation in front of you and not go to Hopin.
If required: When you need to show a video in between, click ‘stop sharing’.
Then follow the points in italics under points 1 or 2 or 3.
When the video ends and you want to share your presentation again: click on ‘stop sharing’.
Then follow the points in italics under point 4 again to continue your presentation.
In general:
5. Note: If Google Chrome doesn’t work for you, but only Firefox
Test well in advance or screen sharing via above steps succeeds
If not: Make sure someone else shares the screen for you
